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Local bookkeepers, in-house bookkeepers, and freelance bookkeepers, to name just a few. You can even hire a virtual bookkeeper to do all your bookkeeping and accounting tasks while being located anywhere in the world. Popular accounting software like FreshBooks offers all the basic features you need for any business’ bookkeeping. You can check for small business packages that use simple templates for all financial documents.


All you have to do is scan the paper, check the details, then move on to the next one. The important part is not to rush with the software purchase. Make sure to read online reviews, compare different pricing options, and see which features are included in the service.


Intuit Inc. does not have any responsibility for updating or revising any information presented herein. Accordingly, the information provided should not be relied upon as a substitute for independent research. Intuit Inc. does not warrant that the material contained herein will continue to be accurate nor that it is completely free of errors when published. Your general ledger should be up to date so that your bookkeeping software is able to provide functionality that you can navigate easily.


“We don’t want to make the mistake of tracking or allocating a personal expense as a business expense,” she said. Business owners love Patriot’s award-winning payroll software. We provide third-party links as a convenience and for informational purposes only. Intuit does not endorse or approve these products and services, or the opinions of these corporations or organizations or individuals.

Separate business and personal finances.

You need to take an active interest in the financial aspects of your business. Do you think they’re great because everything they says about the books sounds just like they know what they’re doing and at least you don’t have to? The two most important reports to start with are the Income Statement and the Balance Sheet. To better understand these concepts and how to apply them, take bookkeeping courses that will allow you to practice them. Making an effort to hone these skills gives you more confidence in your bookkeeping career. Rieva Lesonsky is president and CEO of GrowBiz Media, a custom content and media company focusing on small business and entrepreneurship, and the blog

Entering data into spreadsheets and reconciling numbers manually is so old school. Use cloud-based bookkeeping software, and do your business banking online. That way, you can sync your bookkeeping software with your business bank account so you always have accurate, up-to-the-minute records.


This gives you plenty of room to spot errors you should correct. The income statement keeps track of the cash that flows in and out of the business. When you review the sales shown on your financial reports for the past few months, you can get insight into your future sales. It’s good to prepare the budget as far in advance as possible. Ideally, you should do budget preparations at least quarterly. But similar to the above, set a routine for reviewing your books and really stick to it.

Thomas J Catalano is a CFP and Registered Investment Adviser with the state of South Carolina, where he launched his own financial advisory firm in 2018. Thomas’ experience gives him expertise in a variety of areas including investments, retirement, insurance, and financial planning. In fact, this card is so good that our experts even use it personally. Click here to read our full review for free and apply in just 2 minutes. Many or all of the products here are from our partners that compensate us.

Keep an Eye on Your Invoices

With, you can say goodbye to spreadsheets and manually crunching numbers. It’s no secret that automation can be a lifesaver for small business owners. The more you automate, the more time you will have for your business. If you’re unfamiliar with local and federal tax codes, doing your own bookkeeping may prove challenging. On the other hand, if you have in-depth tax and finance knowledge beyond the bookkeeping basics, you may be able to get the job done. The goal of both reports is to be easy to comprehend so that all readers can grasp how well the business is doing.

They also help set up direct deposit and retirement plan contributions. They help you put the payment process on cruise control, so you can get a little more admin off your plate, and move on to all those other things that you do best. Revenue is all the income a business receives in selling its products or services. Costs, also known as the cost of goods sold, is all the money a business spends to buy or manufacture the goods or services it sells to its customers. The Purchases account on the chart of accounts tracks goods purchased. Assets are what the company owns such as its inventory and accounts receivables.

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If you’re using double-entry accounting, which is recommended, you will have a corresponding credit entry for any debit entry you make, and vice versa. All users of our online services are subject to our Privacy Statement and agree to be bound by the Terms of Service. If you’ve accurately kept track of and reported your employees’ salaries and wages, you can claim them with the Employee Retention Credit. With this credit, you can get up to $26,000 back per employee during COVID-19. Find out how to claim the credit and if you qualify here. Relevant resources to help start, run, and grow your business.

Bookkeeping Basics: How to Balance the Books

The single-entry bookkeeping method is often preferred for sole proprietors, small startups, and companies with unfussy or minimal transaction activity. The single-entry system tracks cash sales and expenditures over a period of time. These small business bookkeeping tips will help you be successful with processing your day to day accounts and office management. The first three basics of bookkeeping discussed above are what you’ll find in the Balance Sheet. To balance the books, you need to carefully monitor the assets, liabilities, and equity. Growing businesses that offer credit to customers or request credit from suppliers use the accrual basis of accounting.

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When it comes to your software for accountants & bookkeepers, keep a thorough record of all your expenses, such as supplies, inventory, insurance, and utilities. And, come up with a game plan on how you will handle unforeseen expenses. That way, you can better predict larger expenses and not be caught off guard in the future. Follow along to learn more about which method might be best for you and your business. Let us walk you through everything you need to know about the basics of bookkeeping. You don’t have to go all out and pay hundreds of dollars for this.

QuickBooks Support

Connect with a certified professional bookkeeper, ask questions, and get answers. The tools and resources you need to take your business to the next level. The tools and resources you need to run your business successfully. The tools and resources you need to get your new business idea off the ground.


It only works if your company is relatively small with a low volume of transactions. You’ve created your set of financial accounts and picked a bookkeeping system—now it’s time to record what’s actually happening with your money. Apart from having the data for your transaction on hand, you’ll need to decide which accounts that will be debited and credited. Your general ledger is organized into different accounts in which you record different types of transactions.

If you’re searching for accounting software that’s user-friendly, full of smart features, and scales with your business, Quickbooks is a great option. If you choose to use double-entry bookkeeping—and we strongly suggest you do! —you’ll record each transaction as a creditand as adebit. We’ll show you examples of how to record a transaction as both a credit and debit later on.

How much do you spend on marketing to reach new customers? Bookkeeping helps you answer all of those questions, and in turn, assess the financial health of your company. You’ll get a sense for where you stand, what you can work on, and come up with a plan for getting even healthier. If you use cash accounting, you record your transaction when cash changes hands. It’s time-consuming to keep up with multiple ledgers and maintain accuracy, so if your plans include growing your business, you’ll need to use accounting software. While accounting software can feel intimidating to those with no bookkeeping or accounting experience, many products are designed specifically for the financial novice.